We Are Hiring a Office & Culture Coordinator to join our team in London's West End

New West End Company is seeking a Office & Culture Coordinator to join our team. The new Office & Culture Coordinator will play a crucial role in office management and people and culture across the business.

JOB TITLE: Office & Culture Coordinator

DEPARTMENT: Office

REPORTING TO: People & Culture Manager / EA to COO

HOURS: 5 days in the office with early finish Friday

KEY RESPONSIBILITIES

General & admin

  • Day to day management of the office.
  • Managing full IT operations, hands on approach if something is broken.
  • FOH/office  – meet and greet visitors, setting up meeting rooms, organising courier, ordering office supplies.
  • Handle incoming phone calls, providing courteous and effective communication, and resolving inquiries efficiently.
  • Ensuring the snacks and coffee are restocked.
  • Filing monthly expenses.
  • Ordering weekly grocery shops.
  • Monthly expense management.
  • Process invoices for expenses when required. 
  • Managing the cleaning & maintenance contracts. 
  • Monitoring the general email inbox
  • Liaise directly with property management.
  • Budget Management.

People & Culture

  • Introduce initiatives that build on and uphold culture & community across the organisation and support wellbeing.
  • Supporting the People & Culture Manager on the team social events including summer social and the Christmas party.
  • Hosting monthly Wrap Up breakfasts with the People & Culture manager. 
  • People & culture support to create a calendar of cultural activities .
  • Onboarding new starters with IT, resources and training.
  • Collaborating with People & Culture Manager on learning & development office initiatives.
  • Suggesting new ideas to create a pleasant working environment. 

Health and Safety Management

  • Review and maintain Health & Safety policies and procedures.
  • Carry out risk assessments and report any potential risks.
  • Ensure the business meets all legal obligations regarding fire / H&S and all other relevant legislation.
  • First Aider & fire warden for the office, training will be provided

PERSONAL QUALITIES AND SKILLS

  • Positive with a can-do attitude, able to take responsibility and follow through.
  • Able to prioritise and multitask.
  • Excellent communication and interpersonal skills for effective collaboration with various stakeholders, including senior management and external service providers.
  • A passion for fostering vibrant and productive office environments that align with and promote company values and culture.
  • Experience of working with Microsoft packages including Word, Excel and Powerpoint.
  • Prior experience in Office Management or administration preferred.

COMPANY BENEFITS

  • 26 days holiday + UK Bank Holidays
  • Learning & development budget
  • Discretionary annual bonus scheme
  • Access to private health insurance (including online GP appointments available 24/7)
  • Enhanced maternity & paternity leave
  • Pension contribution matched up to 5%
  • Group Life Assurance
  • Annual paid volunteering days
  • Electric car scheme
  • Wellbeing perks
  • Holiday Buy Back Scheme